Last updated: 28/02/2026
1. Data Controller
Sportfolio, contact@sportfolio.uk, is responsible for the processing of your personal data in connection with Sportfolio.
2. Data We Collect
We collect:
- Account data: email address, username, password (hashed), and for Google sign-in, your Google account identifier
- Profile data: avatar, description, and other information you choose to provide
- Technical data: IP address, browser type, and similar data in server logs when you use the service
- Cookies and similar technologies: for authentication and session management
3. Purposes
We use your data to:
- Provide and operate the service
- Authenticate you and manage your account
- Enforce our Terms and moderate content
- Improve the service and ensure security
- Comply with legal obligations
4. Legal Basis
Processing is based on: performance of the contract (account and service), legitimate interests (security, logs), and where applicable, your consent (e.g. non-essential cookies).
5. Retention
We retain your personal data while your account is active. Upon deletion of your account, all your personal data (email, password, profile data) is permanently removed from our active database.
Certain technical logs required for security and legal purposes may be retained for a maximum of 12 months before being deleted or anonymized.
6. Recipients and Sharing
We do not sell your data. We may share it with service providers (e.g. hosting, email) strictly necessary to operate the service, under appropriate agreements. We do not share your data with third parties for their marketing.
7. International Transfers
If we transfer data outside the European Economic Area, we ensure appropriate safeguards (e.g. standard contractual clauses or adequacy decisions) are in place.
8. Your Rights (GDPR)
You have the right to:
- Access your personal data
- Rectify inaccurate data
- Request erasure (“right to be forgotten”)
- Restrict processing
- Data portability
- Object to processing
- Withdraw consent where applicable
- Lodge a complaint with a supervisory authority
To exercise these rights, contact us at contact@sportfolio.uk. We will respond within one month.
9. Security
We implement technical and organisational measures to protect your data (e.g. HTTPS, hashed passwords, limited access).
10. Cookies
We use cookies necessary for authentication and session management. Optional cookies, if any, will be described here and subject to your consent.
11. Changes
We may update this policy. We will notify you of material changes (e.g. by email or a notice on the service). The "Last updated" date at the top indicates the latest version.